Facilities Associate Chicago IL | The Midstates Job board |

Facilities Associate

Williams Lea
Chicago IL
Job Type: Full Time
Posting Date: 9/14/2020

Williams Lea is the global provider of skilled business-critical support services to financial, legal and professional services firms. We connect people, processes and technology to manage documents and streamline key operational functions.


From our humble beginnings as a financial printer in London, to our position today as a global outsourcing leader, our business is built a strong heritage, great relationships and a talented team. Our 6,000 worldwide employees work onsite at clients and onshore/offshore at Williams Lea operations providing rivaled support and helping clients transform their support operations. With revenues of over $400 million, Williams Lea is backed by Advent International, one of the largest global private equity investors.

Williams Lea is hiring for a Facilities Associate!


This Facilities Associate position is responsible for handling all day-to-day facilities issues including direct liaison with clients, vendors, security and building management as well as maintaining the overall integrity and operational functionality of the office, including aesthetics.


Job duties:

(
denotes an essential function )


Perform regular inspections of the client space (doors, furniture and fixtures) and escalate to relevant vendors for resolution


Respond to employee facility related requests temperature, parking, etc.


Coordinate with Building Management on any issues relating to janitorial services, security, parking, etc.

Support emergency evacuation plans/fire drills

Interact with vendors for vending machines, coffee service, Life Safety Equipment, day porter, and other facility related services

Obtain working knowledge on thermostats, HVAC controls, Fire Controls, Security alarm system


Coordinate minor moves


Coordinate furniture orders/minor furniture changes


Manage building access/badges and internal keys


Coordinate onboarding and offboarding of client staff


Assist Account Manager/Facilities Manager with overall maintenance of offices and ad hoc/special administrative projects in support of client initiatives


Work with manager to update Site Procedures Manual


Set tone for the environment by maintaining a positive personality, sense of urgency, independent thinking, self starting and high-spirited can-do disposition


Job Qualifications

Minimum of 1 year of work experience in the area field of facilities, property management

or building operations

Knowledge of hand and power tools and how to use them safely and correctly

High School diploma or GED required

Strong written and verbal skills

Proven customer service skillset

Experience with Microsoft Office (Word, PowerPoint and Excel), including Outlook email

and calendar

Experience in navigating a high-profile, high-paced environment

Ability to problem solve, rationalize and mitigate/manage obstacles presented

Self starter, task-oriented leader

Ability to work overtime as needed

Ability to handle sensitive and/or confidential information

Proven ability to multi-task, meet deadlines and complete projects in a timely manner

Demonstrate initiative and proactive thinking

Ability to work well with others in a team atmosphere

Maintain a professional appearance and high level customer service mindset at all times

Ability to commit and adhere to all client values, principles and procedures


Supervision

Exercised: None

Received: Reports to Facilities Manager or Account Manager


Job relationships

Internal: This position works closely with the Account Manager

External: This position works closely with external clients and vendors


Your safety and well-being:
As we all continue to deal with the effects of COVID-19, your health and well-being remain our top priority. In preparation for returning to our workplaces, the following guidance has been developed with reference to government, designated authority, as well as feedback received from employees. This guidance is further supported by our Wellness site content and external resources to help you manage through these unprecedented times.


Face masks:
To supplement social distancing and where stipulated, everyone is required to wear a face mask at all times upon entering and when working within the building.


Social distancing:
Workstations and office areas are continually evaluated to ensure the 2m/6ft social distancing rule can be applied and adhered to by all employees.


It is the policy of Williams Lea to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity of expression, marital or domestic/civil partnership status, disability, veteran status, genetic information, or any other basis protected by law. Williams Lea is a drug-free workplace and performs pre-employment substance abuse testing.


By submitting your interest in this job, you agree to receive text notifications with additional steps to complete your job application. You will receive up to 6 messages from the number "63879". Message & data rates may apply. Please refer to our privacy policy for more information.


By submitting your interest in this job, you agree to receive text notifications with additional steps to complete your job application. You will receive up to 6 messages from the number "63879". Message & data rates may apply. Please refer to our privacy policy for more information.


By submitting your interest in this job, you agree to receive text notifications with additional steps to complete your job application. You will receive up to 6 messages from the number "63879". Message & data rates may apply. Please refer to our privacy policy for more information.


By submitting your interest in this job, you agree to receive text notifications with additional steps to complete your job application. You will receive up to 6 messages from the number "63879". Message & data rates may apply. Please refer to our privacy policy for more information.