Executive Assistant Mankato MN | The Midstates Job board |

Executive Assistant

New York Life
Mankato MN
Job Type: Full Time
Posting Date: 10/15/2020

Job Description Executive Assistant Job Description We are looking for a new Executive Assistant to support a Mankato-based Executive. You will manage mostly business related tasks for the Executive such as creating reports, scheduling meetings, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past. Executive Assistant Responsibilities:
Preparing financial statements, reports, memos, invoices letters, and other documents.
Answering phones and routing calls to the correct person or taking messages.
Handling basic bookkeeping tasks.
Filing and retrieving corporate records, documents, and reports.
Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
Helping prepare for meetings.
Accurately recording minutes from meetings.
Greeting visitors and deciding if they should be able to meet with executives.
Using various software, including word processing, spreadsheets, databases, and presentation software.
Reading and analyzing incoming memos, submissions, and distributing them as needed.
Making travel arrangements for executive.
Performing office duties that include ordering supplies and managing a records database.
Experience as a virtual assistant.
Opening, sorting and distributing incoming faxes, emails, and other correspondence.
Provide general administrative support. Executive Assistant Requirements:
Proven experience as an executive assistant or other relevant administrative support experience.
In-depth understanding of entire MS Office suite.
High school diploma.
Ability to organize a daily workload by priorities.
Must be able to meet deadlines in a fast-paced quickly changing environment.
A proactive approach to problem-solving with strong decision-making skills.
Professional level verbal and written communications skills. Company Description Our promise? To work with you to build a strong financial future. We have always believed in helping people like you, families like yours, and businesses of all kinds create, protect, and preserve their financial security. Since 1845, we've been doing just that--making sure our customers are prepared for whatever life has in store and that we will be there to help them face the future with confidence. We're a lot like the clients we serve. Each of us is working hard to meet life's responsibilities and build our own futures. Funding retirement? Looking after aging parents? Dealing with the death of a family member? We've been there, and we've persevered through the toughest of times. So when we work with you, we appreciate that we are being trusted with your most important assets: your family and your business. We take that responsibility seriously. For more than 170 years, we've kept every promise we've made to our customers. That's simply a fact.